PCC Agenda

St Luke's Church, Eccleshill, is part of the Church of England, and that means we are not free to do things entirely our own way and make things up as we go along.  Church of England churches are governed by the Church Representation Rules (CRRs), which direct that there shall be a Church Electoral Roll, an Annual Parochial Church Meeting (APCM) and a Parochial Church Council (PCC), how the PCC shall be made up, and how often it shall meet.

Our Church Electoral Roll was renewed on 27th February 2019 and had 102 names on it after revision. The rules and resolutions from Diocesan Synod specify that for a churches with between 101 and 150 names on the Church Electoral Roll, there are 3 Deanery Synod Representatives (elected every 3 years from 2011 and serving 3-year terms) (but this number is to change to 4 from the 2020 APCMs) and 12 elected PCC members (4 elected each year and each serving for 3 years). Unelected places can be filled at Annual or Special Parochial Church Meetings, and places which have fallen vacant can be filled by the PCC.

We held our last Annual Meeting of Parishioners on Sunday 3rd March. Two churchwardens were elected for the year ensuing, and the meeting resolved that section 3 of the Churchwardens Measure 2001 shall not apply to this parish (this means the churchwardens are not prohibited from serving more than 6 years consecutively).  The PCC has agreed that the next Annual Meeting will be on Sunday 1st March 2020 at 11.30am immediately following the Family Service.

We held our last Annual Parochial Church Meeting on Sunday 24th March, and accordingly our PCC currently has 16 members, namely:

  • The clergy (we have just 1, the vicar),
  • 2 churchwardens elected by the Meeting of Parishioners on 3rd March 2019 (who serve 1 year),
  • 1 Deanery Synod representative elected by the 2017 APCM (leaving 2 vacancies), who is also a churchwarden,
  • 1 Deanery Synod representative elected by the 2018 APCM (still leaving 1 vacancy),
  • 2 members elected by the 2017 APCM (leaving 2 vacancies),
  • 6 members elected by the 2018 APCM (filling the 4 seats and the 2 vacancies left in  2017), and
  • 4 members elected by the 2019 APCM. 

The rules for how a PCC does its business are laid down in an appendix to the CRRs.

The PCC has agreed that the next APCM will be held on Sunday 15th March 2020.

The CRRs say a PCC must meet at least 4 times a year: ours usually meets 9 times - each month except March/April, August and December.

The CRRs say a PCC must have a Standing Committee consisting of the vicar, churchwardens and at least two others.  Ours consists of the vicar, churchwardens, vice-chair, secretary and treasurer; and it is authorised to deal with items which are both urgent (i.e. they couldn't have been foreseen before the last PCC meeting and they cannot wait until the next) and minor (i.e. they aren't important enough to warrant calling an extra PCC meeting), as well as any other matters specifically delegated by the PCC to it.

PCC Proceedings.

We are making an effort to improve the way we give notice of the business at our PCC meetings. The rest of this page is aimed at PCC members, and its purpose is to record the items which are coming up for discussion. If you are a PCC member, you may place any motion on the agenda by giving a fortnight's notice to the secretary. Once you've given this notice we will put it up on this page so that everyone knows what is coming.

Dates. The last PCC meeting took place on Friday 22nd November. The minutes have been circulated.

The following dates are planned for PCC meetings (all at 7.30pm):

  • Thursday 16th January 2020 (the closing date for new business has passed and the agenda has been issued),
  • Monday 17th February 2020 (the closing date for new business is Monday 3rd February).
  • (As above, the Meeting of Parishioners is to take place on 1st March 2020, and the APCM on 15th March 2020.)

Items. Since the last meeting two urgent items have arisen and will be reported to the PCC as actions by the Standing Committee:

  • a repair to an item of church plate required the Archdeacon's consent under the Faculty Jurisdiction's "List B" procedure (look it up on the diocesan web site) and the Archdeacon requested assurances of the PCC's consent to this. John considers this fell within the description "urgent and minor" above (since repairs will probably cost less than £100) and the Standing Committee's consented on behalf of the PCC.  
  • the photocopier suffered a breakdown and the company who service it offered us a swap of a different machine instead of repairing it.  The Standing Committee approved this.

The following item is on the agenda of the next meeting (as well as Matters Arising from the minutes of the last meeting, reports, and any safeguarding and health and safety items):

  • To appoint a Church Electoral Roll officer, as the postholder's is transferring to another church as she moves house.

We hope to update this page after each meeting and whenever new items of business are notified.

This page was last updated on 11th January 2020.