PCC Agenda

St Luke's Church, Eccleshill, is part of the Church of England, and that means we are not free to do things entirely our own way and make things up as we go along.  Church of England churches are governed by the Church Representation Rules (CRRs), which direct that there shall be a Church Electoral Roll, an Annual Parochial Church Meeting (APCM) and a Parochial Church Council (PCC), how the PCC shall be made up, and how often it shall meet.

Our Church Electoral Roll was renewed on 27th February 2019 and had 102 names on it after revision. The rules and resolutions from Diocesan Synod specify that for a churches with between 101 and 150 names on the Church Electoral Roll, there shall be 3 Deanery Synod Representatives (elected every 3 years from 2011 and serving 3-year terms) and 12 elected PCC members (4 elected each year and each serving for 3 years). Unelected places can be filled at Annual or Special Parochial Church Meetings, and places which have fallen vacant can be filled by the PCC.

We held our last Annual Meeting of Parishioners on Sunday 3rd March. Two churchwardens were elected for the year ensuing, and the meeting resolved that section 3 of the Churchwardens Measure 2001 shall not apply to this parish (this means the churchwardens are not prohibited from serving more than 6 years consecutively).

We held our last Annual Parochial Church Meeting on Sunday 24th March, and accordingly our PCC currently has 16 members, namely:

  • The clergy (we have just 1, the vicar),
  • 2 churchwardens elected by the Meeting of Parishioners on 3rd March 2019 (who serve 1 year),
  • 1 Deanery Synod representative elected by the 2017 APCM (leaving 2 vacancies), who is also a churchwarden,
  • 1 Deanery Synod representative elected by the 2018 APCM (still leaving 1 vacancy),
  • 2 members elected by the 2017 APCM (leaving 2 vacancies),
  • 6 members elected by the 2018 APCM (filling the 4 seats and the 2 vacancies left in  2017), and
  • 4 members elected by the 2019 APCM. 

The CRRs say a PCC must meet at least 4 times a year: ours usually meets 9 times - each month except March/April, August and December.

The rules for how a PCC does its business are laid down in an appendix to the CRRs.

We are making an effort to improve the way we give notice of the business at our PCC meetings. The rest of this page is aimed at PCC members, and its purpose is to record the items which are coming up for discussion. If you are a PCC member, you may place any motion on the agenda by giving a fortnight's notice to the secretary. Once you've given this notice we will put it up on this page so that everyone knows what is coming.

Dates. The last PCC meeting took place on Tuesday 24th September. The minutes have been circulated to members.

The following dates are planned for PCC meetings (all at 7.30pm):

  • Tuesday 22nd October 2019 (the closing date for new business was Tuesday 8th October and has now passed), and
  • Friday 22nd November 2019 (the closing date for new business is Friday 8th November).

Items. The agenda for the next meeting has been issued. The following items are on it (as well as Matters Arising from the minutes of the last meeting, reports, and any safeguarding and health and safety items):

  • The Quinquennial Inspection Report on the condition of the church building (if we receive it by then).
  • To agree dates for the Annual Meetings in 2020 and the PCC meetings up to them: the agenda contains suggestions.
  • John to report a suggestion that we try to get the church organ listed, and ask PCC members' opinions.
  • To consider if we should discontinue having Car Boot sales during the summer months in 2020, and instead have Table Top sales throughout the year on the first Saturday of each month?

We hope to update this page after each meeting and whenever new items of business are notified.

This page was last updated on 12th October 2019.