PCC Agenda

St Luke's Church, Eccleshill, is part of the Church of England, and that means we are not free to do things entirely our own way and make things up as we go along.  Church of England churches are governed by the Church Representation Rules (CRRs), which direct that there shall be a Church Electoral Roll, an Annual Parochial Church Meeting (APCM) and a Parochial Church Council (PCC), how the PCC shall be made up, and how often it shall meet.

Our Church Electoral Roll was renewed on 27th February 2019 and had 102 names; it was revised on 26th February 2020 and still had 102 names on it after revision (7 having been removed and 7 added).  The rules and resolutions from Diocesan Synod specify that for a churches with between 101 and 150 names on the Church Electoral Roll, there are to be 4 Deanery Synod Representatives (elected every 3 years from 2011 and serving 3-year terms) from 2020 APCMs; and 12 elected PCC members (4 elected each year and each serving for 3 years). Unelected places can be filled at Annual or Special Parochial Church Meetings, and places which have fallen vacant can be filled by the PCC.

We held our last Annual Meeting of Parishioners on Sunday 1st March 2020 at 11.30am. Two churchwardens were elected for the year ensuing.  (Note: the Annual Meeting of 3rd March 2019 resolved that section 3 of the Churchwardens Measure 2001 shall not apply to this parish - this means the churchwardens are not prohibited from serving more than 6 years consecutively.)

We held our last Annual Parochial Church Meeting on Sunday 24th March 2019, and accordingly our PCC currently has 14 members, namely:

  • The clergy (we have just 1, the vicar),
  • 2 churchwardens elected by the Meeting of Parishioners on 3rd March 2019 (who serve 1 year), who were re-elected by the Meeting of Parishioners on 1st March 2020 and will be re-admitted to office at the Archdeacon's Visitation,
  • 1 Deanery Synod representative elected by the 2017 APCM (leaving 2 vacancies), who is also a churchwarden,
  • 1 Deanery Synod representative elected by the 2018 APCM (still leaving 1 vacancy),
  • 2 members elected by the 2017 APCM (leaving 2 vacancies),
  • 5 members elected by the 2018 APCM (there were 6, filling the 4 seats and the 2 vacancies left in  2017, but one of those filling a vacancy has moved away and so left the Electoral Roll), and
  • 3 members elected by the 2019 APCM (there was a fourth but she died). 

The rules for how a PCC does its business are laid down in the CRRs, and there is no scheme of variation of procedures in effect for Eccleshill.

The PCC has agreed that the next APCM will be held on Sunday 15th March 2020 immediately after the Sunday service, at 11am.

The CRRs say a PCC must meet at least 4 times a year: ours usually meets 9 times - each month except March/April, August and December.

The CRRs say a PCC must have a Standing Committee consisting of the vicar, churchwardens and at least two others.  Ours consists of the vicar, churchwardens, vice-chair, secretary and treasurer; and it is authorised to deal with items which are both urgent (i.e. they couldn't have been foreseen before the last PCC meeting and they cannot wait until the next) and minor (i.e. they aren't important enough to warrant calling an extra PCC meeting), as well as any other matters specifically delegated by the PCC to it.

PCC Proceedings.

We are making an effort to improve the way we give notice of the business at our PCC meetings. The rest of this page is aimed at PCC members, and its purpose is to record the items which are coming up for discussion. If you are a PCC member, you may place any motion on the agenda by giving a fortnight's notice to the secretary. Once you've given this notice we will put it up on this page so that everyone knows what is coming.

Dates. The last PCC meeting took place on Thursday 16th January 2020. The minutes have been circulated.  A PCC meeting was also called for Monday 17th February but insufficiently many people attended for it to be quorate, so although there were some discussions, all the proposed decisions will await the next meeting.  No further meeting dates have been planned before the annual meetings.

Items. The following item is on the agenda of the next meeting (as well as Matters Arising from the minutes of the last meeting, reports, and any safeguarding and health and safety items):

  • To appoint the officers and committees for the next year,
  • To appoint sidesmen as recommended by the APCM,
  • Any business referred to the PCC by the APCM.
  • To confirm the review the church's safeguarding policy and procedures.

We hope to update this page after each meeting and whenever new items of business are notified.

This page was last updated on 2nd March 2020.